NBS FEATURES
BUDGETS
- Budgets by project or job
- Detailed current budgets (budget/ authorized/ invoiced/ remaining/ updated) by year
- Budget usage instant vision with list of all purchases assigned to budget, and list of lines remaining to order
- Instant Budget totals
- Fast budgets definition
- Budget lines creation assistance (duplication and optional use of inventory lines)
- Purchase requests creation from budget lines
- Budgets can accept lines from several requesters
- Budgets validation by management before use (partial validation possible)
- Filtering of budgets list per year
- Filtering of budget lines by requester
PURCHASES
- Customizable authorization cycle: creation, transmission to accountings, then to management and finally to CEO/ Final approver level if budget exceeded
- HTML module available (PC/ Mac/ Tablets/ Smartphones, …)
- Filtering of purchase requests according to user and his rights
- Filterign available by vendor/ date/ status/ requester/ addresses
- Purchase requests creation with vendor proposals and detailed information on the purchase (final owner/ site/ vendor/ delays/ subject/ details, …)
- Email alerts system when a purchase request changes of status (to be warned that a request has been approved for example)
- Budget assignment and optional analytic accounts assignment
- Assignment to locations
- Approval (partial or complete) or rejection are possible at any stage
- Details request possible at any stage
- Automatic transmission to upper approval level in case one of the budgets is exceeded
- Instant display of assigned budgets state allowing decision making (with budget amount before/ after PR)
- Received invoice tracking
- Cancellation of an approved purchase request with budgets restoring
- Recycling of a rejected or cancelled purchase request
- Automatic purchase order generation from PR entered data
- Single data entry: information is only entered once from purchase request, to order and then to hardware assets tracking and/ or administrative documents
- Automatic transfer of ordered items into the hardware inventory (with record creation)
- The purchases request processing time has been reduced on some installations from 3 weeks to 1.5 days in average
INVENTORY
- Automatic transfer of ordered items in the hardware inventory
- Record creation upon scan of an unknown barcode
- Manual record creation with default fields values (only description entry)
- Record duplication (with serial numbers entry or barcode scan only)
- Filtering or items on many criteria, including some history event type over a period: Site/ Location/ Owner/ Brand/ Vendor etc.
- Searches available on any field of the selection results
- Subsets management (barcodes on each of the elements). A machine can be composed of several elements. Adding by single scan.
- Serialized items management
- Independant barcode labels printing (NeoStock can also be used with pre-printed labels, NBS printed labels or both)
- More than 120 fields Finance/ Accountings/ Technical/ loans/ rentals/ documents/ etc.
- History of changes and events on each item
- Each item can have attached documents. Documents (invoice, config files, manuals, …) can be attached or scanned directly within NBS
- Cascaded changes on the components of an item/ machine
- Notifications by email
- Management of holders/ owners/ categories/ brands/ locations/ vendors/ state/ history types
- Stock valuation (total of values)
- Barcodes printing on items list or on single item records with logo and serial
- “Machine” record report containing all components
- Automatic history on designated fields value changes
- Mass changer on items selection lists
- INVENTORY by site/ location without preparation, by Bluetooth barcode reader